In construction, keeping project costs under control is everything. Delays, duplicate payments, and unexpected expenses can quickly eat into already tight margins. That’s why forward-thinking contractors are adopting purchase order management software to tighten their grip on spend and bring real visibility into every job.
Whether you’re managing one site or multiple, the right system makes all the difference. Here are seven ways LiveCosts and similar tools help construction companies take full control of costs, without the admin overload.
1. Three-Way Matching Without the Hassle
Manual invoice matching is time consuming and open to errors. With LiveCosts, POs, delivery receipts, and invoices are automatically matched, flagging mismatches before they cost you money.
No more missed costs No more duplicate payments
2. Live Job Cost Visibility
Static spreadsheets are out. LiveCosts gives you real-time insight into committed costs, actual spend, and budget status, all in one dashboard.
“We’re all on the same page now. No more big queries about costs hitting the wrong jobs or missing data.”
Hankinson Whittle
3. Early Warnings for Budget Risks
Overspend doesn’t always come with a warning. That’s why LiveCosts includes budget alerts, so you know when spend is drifting off course before it hits your P&L
4. Seamless Integration With Accounts
LiveCosts integrates with Sage, Xero, and QuickBooks meaning your purchase data flows into accounts cleanly and accurately. No more double entry. No more reconciliation headaches.
Link site data with finance Keep your accountant happy
5. Smoother Month-End Close
POs matched. Invoices coded. Deliveries logged. LiveCosts takes the month-end chaos and turns it into a streamlined process, reducing manual checks and cutting time spent on reporting.
“I think it’s fair to say without LiveCosts, we’d probably have to beef up our finance team by another two or three people.”
Mark Grant, Director, South Coast Building Company
6. Stronger Supplier Relationships
When your records are clean, payments go out on time and supplier queries are minimal. That builds trust, and keeps your projects moving.
7. Easy PO Creation for Site Teams
A system is only as strong as the data it receives. LiveCosts makes it easy for site and admin staff to raise POs, record deliveries, and input data, right from their phone.
“LiveCosts runs throughout our whole company now, from site deliveries to PO tracking and project oversight.”
Derek Byrne, Financial Controller, Apollo Group
Real-World Results
Customers using LiveCosts have seen:
Faster invoice approvals
Clearer project-level cost visibility
Fewer late payments
Less admin burden at month-end
And most importantly, stronger control of project margins.
How to Choose the Right Purchase Order Management Software
Not all systems are made for construction. Look for:
Tools made for project-based cost tracking
Integration with your accounting software
Budget alerts and real-time reporting
Simple interface for both office and site teams
LiveCosts was built specifically for the construction industry, with job costing, procurement, and site-to-office workflows at its core.
Final Word
Purchase order management software like LiveCosts doesn’t just digitise your process, it gives you control. From live tracking to accurate reporting, it lets your team move faster and your business run leaner.
Want to see it in action? Book a quick demo, no pressure, no fluff
