Construction Invoice Software
Stop losing hours, we capture the data and match it to your budgets.
With AI-powered line item extraction and 3-way matching, LiveCosts takes invoices from inbox to approval in seconds.
How does construction invoice software help contractors?
Every business must process invoices, but doing it manually wastes time, risks mistakes, and thats before it is costed to a job !
LiveCosts Construction Invoice Software automates this process by extracting invoice line items using AI, applying 3-way matching, and connecting every invoice to your budgets, POs, and deliveries.
Beyond faster approvals and fewer errors, LiveCosts helps you build a reliable database of historical prices, giving you the insight you need to compare costs, spot trends, and make smarter purchasing decisions.
Automating invoice processing reduces data entry errors by up to 90%, minimising discrepancies and disputes. (Source: Gartner)
Before LiveCosts vs. After LiveCosts
- Scattered invoices and paperwork
- Manual data entry into spreadsheets
- Finding out profitability after projects end
- Guessing if you're making money
- Disconnected systems and processes
- Working overtime on spreadsheets
- Invoices scanned and matched to projects automatically
- Instantly turns invoices into accurate job costs
- Instantly turns invoices into accurate job costs
- Committed cost tracking before you spend
- Everything flows into one unified system
- Automated reporting and budget alerts
What makes us different ?
LiveCosts turns every invoice into project cost data, helping contractors spot budget issues before small differences affect margins.
Invoice data is connected to live project budgets, so teams can see how each supplier cost affects the job, not just the accounts ledger.
Costs are tracked by project, supplier, PO, and budget line, giving teams a clear understand of where money is going.
By surfacing cost differences earlier, LiveCosts helps you spot budget pressure before invoices are paid or projects close out.
Finance, contractors, and subcontractors work from the same cost records, minimizing RFI cycles.
Processed invoices build a useful cost history, helping firms compare prices and make better purchasing decisions.
Invoices are clearly linked to projects, reviews, approvals, and cost adjustments, making it easy to track.
Why Use Construction Billing Software?
AI Invoice Processing
Simplify invoice processing with powerful AI invoice extraction. Upload invoices directly to the system, and let the Construction Invoice Software automatically capture key details like supplier names, dates, and all line items. With seamless integration, you can post invoices to Xero, Sage, or QuickBooks with just one click, ensuring consistent and accurate financial records.
Reduce manual data entry, minimise errors, and speed up invoice handling across your projects. Keep your accounts up to date, maintain full visibility of costs, and ensure every invoice is recorded against the correct job, helping your team stay organised and your financial reporting remain reliable from day one.
- Save time by using AI invoice data extraction.
- Reduce errors with accurate data entry.
- Streamline approval workflows.
3-Way Matching
Ensure every invoice matches its corresponding purchase order and delivery record with our automated 3-way matching Construction Invoice Software. This feature helps you prevent discrepancies, avoid disputes, and ensure all costs are accounted for correctly.
Automatically flag price differences, missing items, or incorrect quantities before payments are made, giving your team time to resolve issues quickly.
Strengthen financial controls, reduce the risk of overcharging, and maintain accurate records across all your projects, helping you protect margins and keep procurement running smoothly from order to payment.
- Auto match Invoices to Purchase Orders
- Optionally check logged deliveries
- Auto assign Costs to Project Budgets
Invoice Approvals
Create approval workflows for your invoice processing that match how your business operates. Set spending limits, assign approvals based on project roles, or require a project manager to review all project-related invoices. The choice is yours with our Construction Invoice Software.
Automate approvals to reduce delays, prevent unauthorised spending, and ensure every invoice is checked before payment.
Maintain clear accountability across your team, speed up processing times, and keep your financial controls strong, giving you confidence that costs are accurate and budgets remain under control.
- Stay informed with real-time updates on invoice status.
- Allocate approvals to project owners / directors
- Improve workflow efficiency by integrating invoice tracking into project management.
Connect your Favourite Accounting Software
“The ease of use, quick support, and tangible benefits make LiveCosts a no-brainer. It consolidates hundreds of invoices each week into one easy system, saving time and reducing human error.”
“LiveCosts has reduced our accounts data entry by over 60%, freeing the team to focus on more valuable work. What you pay for the system, you save many times over. It gives you full control, saves time, and keeps your finances in check. Cash is king, and LiveCosts helps you protect it.”
“I think that month end WIP process is a lot slicker. Now when Finance and Operations leave the room, we’re all on the same page. There’s no massive queries around finance supposed to cost the wrong job, missing data, that type of thing. Which detracts from the process. So the removal of all those queries, has been a bit of a game changer.”
“The most beneficial aspect of LiveCosts is the cost and reports for each project and the live profit margins. They’re being shown right there on the home page once you log in so it’s easy and clear to see all the real-time information with our reports being pulled up within minutes.”
Ready to get started?
Discover how easy it can be to track and control costs in real time.