LiveCosts

Construction Invoice Software

Accurate and Easy Invoicing Software for Contractors

Simplify invoice tracking and streamline approvals with 3-way matching software designed for contractors and project teams

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Client Success Stories

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"Screenshot showcasing the 3-Way Match feature in construction invoice software by LiveCosts.com, highlighting seamless tracking of purchase orders, deliveries, and invoices for the 109232 Fit Out Project, with status updates such as 'Closed,' 'Delivered,' and 'Approved.''

Contractors trust us to deliver their invoicing

"I've been using LiveCosts for about 3 months, and it has made my office processes much more efficient. The support team is always helpful and responsive to feedback."

Andy Ludlam

Kevin Moulton Heating, Plumbing & Bathrooms

"LiveCosts has been a user-friendly solution for tracking costs across projects. It’s a system I would highly recommend to anyone in the construction industry."

Stephen Carroll

Hankinson Whittle

"LiveCosts' live support is invaluable, streamlining cost management and simplifying project tracking. It has transformed how we handle expenses, ensuring efficiency for our team."

Ruth Green

Rivendale Developments
More Client Success Stories

Contractor Invoicing Software Made Simple

Efficient invoice processing is essential for contractors to streamline operations and accurately track project costs. Automating invoicing reduces errors, speeds up payments, and ensures seamless integration with cost tracking systems. By leveraging specialised software, contractors gain real-time financial insights, maintain tighter control over budgets, and improve overall project profitability.

Automating invoice processing reduces data entry errors by up to 90%, minimising discrepancies and disputes. (Source: Gartner)

"Screenshot displaying an invoice breakdown within construction invoice software, showcasing itemized quantities, descriptions, and prices, enabling efficient cost tracking for construction projects."

Key Features of our Invoicing Software

Effortless Invoice Creation

Simplify invoice management with our powerful invoice extraction feature. Upload invoices directly to the system, and let the software automatically capture key details like supplier names, dates, and amounts. With seamless integration, you can post invoices to Xero, Sage, or QuickBooks with just one click, ensuring consistent and accurate financial records.

 

  • Save time by automating invoice data extraction.
  • Reduce errors with accurate and consistent data entry.
  • Streamline workflows with fast invoice approvals and seamless posting to your accounting software.
"Screenshot displaying an invoice breakdown within construction invoice software, showcasing itemized quantities, descriptions, and prices, enabling efficient cost tracking for construction projects."
"Screenshot of a budget report within construction invoice software, displaying budgets for substructure, foundations, and concrete, with visual progress indicators highlighting efficient cost management under budget."

3-Way Matching for Accuracy

Ensure every invoice matches its corresponding purchase order and delivery record with our 3-way matching system. This feature helps you prevent discrepancies, avoid disputes, and ensure all costs are accounted for correctly.

  • Auto match Invoices to Purchase Orders
  • Optionally check logged deliveries
  • Reduce manual errors and save valuable time.

Real-Time Invoice Tracking

Monitor the status of every invoice from submission to approval in real time. With visual dashboards, you can track spending trends, apply invoices with or without a P/O directly to a job budget, and maintain complete visibility over how invoices impact a job.

  • Stay informed with real-time updates on invoice status.
  • Allocate invoices accurately to job budgets for precise cost tracking.
  • Improve workflow efficiency by integrating invoice tracking into project management.
Learn More about our Reporting
"Screenshot of open purchase orders within construction invoice software, featuring real-time status updates like 'Sent,' 'Delivered,' and 'Part-Delivered' for the 109232 Fit Out Project."

Connect your favorite accounting softwares

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"Sage Business Cloud Accounting Logo: Green 'Sage' text above grey words 'Business Cloud' and 'Accounting,' representing Sage's cloud-based accounting software solution."
"Sage 50 Logo: Green 'Sage' text followed by grey '50,' representing Sage's accounting software solution for small to medium-sized businesses."
"Intuit QuickBooks Logo: A green circle with white 'qb' initials, alongside black text 'Intuit QuickBooks,' representing the popular accounting software for businesses."

What are the Benefits of using our Contractor Invoicing Software?

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Simplify invoice management with automation and tracking

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Improve accuracy with 3-way matching and automated data entry

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Save time and reduce errors with centralised processes

What Our Customers Say

“We have seen a significant reduction in the time our accounting and administration team need to take on a week-to-week or month-to-month basis to reconcile our supplier accounts. We now have easy access to information, and the purchase order system, along with the matching of invoices to purchase orders, has been particularly beneficial to us. It’s brought a level of control into our organisation.”

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FAQ's

What is construction invoicing software?

Construction invoicing software is a tool designed to simplify invoice management for contractors. It automates tasks like invoice creation, tracking, and approvals to ensure accuracy and compliance.

How can construction invoicing software help with financial compliance?

Construction invoicing software ensures accurate cost tracking, enhances financial reporting, and helps companies comply with tax and regulatory requirements by automating invoice matching and maintaining detailed records.

Can this software integrate with my accounting tools?

Yes! Our invoicing software integrates seamlessly with popular platforms like Xero, QuickBooks, and Sage, ensuring consistency across your financial workflows.

How does this software reduce manual errors?

By automating invoice creation, tracking, and 3-way matching, the software eliminates the need for manual data entry, significantly reducing errors.

Can I track invoices for jobs without purchase orders?

Yes! Our software allows you to track and allocate invoices to job budgets, even when they are not associated with a purchase order, providing flexibility for your projects.

Does the software support multi-currency invoices?

Absolutely. Our invoicing software supports multiple currencies, making it ideal for projects with international suppliers or subcontractors.

What is the 3-Way matching process in construction invoicing?

3-Way matching cross-references the purchase order (PO), goods receipt note (GRN), and supplier invoice to ensure accuracy, preventing overpayments, fraud, and ensuring suppliers are paid only for delivered materials.

How does 3-Way matching benefit construction businesses?

3-Way matching reduces payment errors, prevents fraud, speeds up invoice approval, improves cash flow, and enhances financial reporting, ensuring construction companies only pay for what was ordered and delivered.

How can I prevent overcharging by suppliers?

Centralise rate documentation, use cost tracking software to link invoices to POs and deliveries, and implement automated tools like smart OCR to detect price overcharges and track rate variations.

What challenges do construction companies face in invoicing?

Construction companies deal with high volumes of invoices, complex supplier agreements, and deliveries. Without automation, discrepancies, delayed payments, and fraud can occur, leading to project delays and cost overruns.

How can construction invoicing software improve efficiency?

By automating processes like 3-Way matching, invoicing software speeds up approvals, reduces manual workload by up to 70%, improves accuracy, and strengthens supplier relationships while maintaining cash flow.

Why is tracking material rates important in construction?

Managing project-specific material rates ensures construction projects stay on budget. By linking invoices to purchase orders, companies can catch overcharges early, adjust for market changes, and generate reports for transparency.

These FAQs address key pain points and solutions based on your posts, helping potential customers understand the value of construction invoicing software.

View More Resources

"Construction worker in a high-visibility vest reviewing and signing paperwork at a desk, with another person in the foreground and a cup of coffee nearby, illustrating collaboration or administrative tasks in construction."

Best Practices for Invoice Processing

This article discusses the typical steps involved in invoice processing, common issues, and the advantages of automating the invoicing process. It highlights how manual invoicing can be time-consuming and error-prone, and how automation can enhance efficiency and accuracy.

"Promotional graphic showcasing the benefits of e-invoice software in construction, featuring the LiveCosts logo, examples of 'Invoice Paid' and 'Invoice Overdue' statuses with detailed breakdowns of tasks and hours, emphasizing streamlined financial management."

The Benefits of e-Invoice Software in Construction

This piece explores why construction companies should transition from manual to electronic invoicing. It outlines benefits such as staying on budget, reducing manual data entry errors, and improving communication.

"Graphic introducing the concept of e-invoice or construction invoice automation, featuring the LiveCosts logo, a laptop displaying invoice software for construction, and text emphasizing problem-solving through project cost solutions."

What is E-Invoice or Construction Invoice Automation?

This resource explains electronic invoicing and its importance in reducing time and costs associated with invoice processing. It details how LiveCosts utilizes smart OCR technology and machine learning to automate invoice processing within a construction workflow.