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Construction Purchase Order Software

Simplify Purchase Order Tracking, Save Hours, and Stay on Budget

Cut through the paperwork and simplify your procurement process. Our construction purchase order software gives you full control over orders, deliveries and approvals.

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Discover how easy it can be to track and control costs in real time.

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Construction Procurement Software That Keeps Projects on Track

LiveCosts’ construction purchase order software gives contractors the tools to simplify every stage of the procurement process, from purchase order creation to real-time delivery tracking and approvals. With AI-enhanced purchase order workflows tailored for construction, you gain clearer insights into spending and keep procurement aligned with project budgets.

Seamlessly integrated with your job budgets, our construction purchase order software improves financial control and project efficiency. Real-time work in progress visibility helps business owners, project managers and finance teams make faster, more informed decisions.

In fact, construction teams using real-time purchase order tracking can align up to 90% of procurement with their original budgets. (Source: Deloitte)

Before LiveCosts vs. After LiveCosts

  • Scattered invoices and paperwork
  • Manual data entry into spreadsheets
  • Finding out profitability after projects end
  • Guessing if you're making money
  • Disconnected systems and processes
  • Working overtime on spreadsheets
  • Invoices scanned and matched to projects automatically
  • Instantly turns invoices into accurate job costs
  • Instantly turns invoices into accurate job costs
  • Committed cost tracking before you spend
  • Everything flows into one unified system
  • Automated reporting and budget alerts

What makes us different ?

LiveCosts is designed for construction professionals who refuse to let poor cost tracking eat into their profits

1
Built By Contractors

Built by construction professionals who understand the challenges on site and in the office, LiveCosts construction purchase order software gives you full control over procurement.

2
Easy To Use

LiveCosts Construction Purchase Order Software has been designed with ease-of-use in mind. LiveCosts is powerful yet simple. Set up is achieved in hours, not weeks.

3
Great Support

Get real support from industry experts who understand job costs. No bots, just fast, reliable customer service when you need it.

Construction Purchase Order Software benefits

Quick Order Creation

Easily generate accurate, professional purchase orders in seconds. Whether you’re ordering from the office or the field, our Construction Purchase Order Software streamlines the entire process. Add item descriptions, quantities, and pricing with just a few clicks through a simple, contractor-friendly interface.

Automatically send purchase orders to suppliers, track deliveries as they arrive, and match invoices to orders to prevent errors and overcharging.

Keep every cost tracked to the right project, maintain clear records, and give your team the confidence that procurement is handled properly from start to finish. Reduce admin time, improve accuracy across your projects, and ensure nothing falls through the cracks as your jobs progress from order to completion.

  • Import supplier quotation detail with AI
  • Create recurring order templates
  • Site Requisitions, Mobile Purchase orders and Approvals
Construction Purchase Order Software

Track Commitments in Real-time

Track every purchase order as it happens and gain instant visibility into your construction project costs. LiveCosts Construction Purchase Order Software connects procurement with live budget data, helping you prevent overspending and stay fully aware of your financial commitments.

By aligning purchase orders with job budgets, you can identify cost overruns before they become problems, control spending across labour and materials, and make informed decisions with confidence.
With clear, real-time reporting, you always know where your project stands and can take action early to protect profit margins.

See committed costs, outstanding orders, and remaining budgets in one place, giving your team the clarity needed to plan ahead, avoid surprises, and keep projects financially on track from start to finish.

  • Monitor spend as purchase orders are created
  • Compare real-time procurement data to project budgets
  • Approve costs before they impact your bottom line

Procurement Workflows

LiveCosts gives you full control over procurement, even when you’re away from the office. With our mobile app and Construction Purchase Order Software, site teams can submit requisitions, create purchase orders, and add delivery updates directly from their phone or tablet. This flexibility allows teams to respond quickly to changing site needs, order materials without delay, and keep work progressing without unnecessary interruptions.

No more delays, missed paperwork, or waiting until you’re back at a desk. Approve orders, check delivery status, and review costs in real time, wherever the job takes you.

Keep your projects moving, maintain clear communication between site and office, and ensure every order is recorded against the correct project from day one, giving you a clear and reliable record of spending across every job.

  • Submit and approve purchase orders from anywhere
  • Keep your construction procurement process moving
  • Sync instantly with your office and accounts team

Connect your favourite accounting software

homepage livecosts construction cost tracking software with xero
homepage livecosts construction cost tracking software with sage 50
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“The ease of use, quick support, and tangible benefits make LiveCosts a no-brainer. It consolidates hundreds of invoices each week into one easy system, saving time and reducing human error.”

Ruth Green
Rivendale Developments

“LiveCosts has reduced our accounts data entry by over 60%, freeing the team to focus on more valuable work. What you pay for the system, you save many times over. It gives you full control, saves time, and keeps your finances in check. Cash is king, and LiveCosts helps you protect it.”

Dawie Spangenberg
CEO X-Pro Projects (PTY) Ltd.

“I think that month end WIP process is a lot slicker. Now when Finance and Operations leave the room, we’re all on the same page. There’s no massive queries around finance supposed to cost the wrong job, missing data, that type of thing. Which detracts from the process. So the removal of all those queries, has been a bit of a game changer.”

Gordon Spence
Finance Director, Hankinson Whittle

“The most beneficial aspect of LiveCosts is the cost and reports for each project and the live profit margins. They’re being shown right there on the home page once you log in so it’s easy and clear to see all the real-time information with our reports being pulled up within minutes.”

Julie Donaghey
Finance Manager, O’Neill Mechanical & Electrical Services Ltd

Ready to get started?

Discover how easy it can be to track and control costs in real time.

Watch a Demo
Book a Demo

Frequently asked questions

What is a construction purchase order?

A construction purchase order is a formal document used to request materials, equipment, or services from a vendor. It outlines quantities, pricing, and delivery details, ensuring clear communication between construction teams and suppliers.

What is 3 Way Matching in Construction ?

3-way matching in construction is a financial control process used to ensure that payments are only made for goods and services that were properly ordered and received. It involves matching three key documents before approving a supplier invoice for payment:
  1. Purchase Order (PO) – What was ordered
  2. Delivery Note or Goods Received Note (GRN) – What was delivered to site
  3. Invoice – What the supplier is requesting payment for
By comparing these three documents, construction teams can catch discrepancies — such as overbilling, short deliveries, or unauthorised purchases — before any money leaves the business. This protects margins, reduces disputes with suppliers, and strengthens job cost reporting. LiveCosts Invoice management feature greatly improves normally manual processes.

Can this system handle purchase orders for multiple projects?

Yes! Our software allows you to manage purchase orders across multiple projects, ensuring each order is accurately allocated to the correct budget.

How does this software simplify the purchase order process?

The system automates the creation, tracking, and approval of purchase orders. With features like pre-filled templates and instant updates, it saves time and reduces manual errors.

Does this software help with tracking deliveries?

Absolutely. Our system allows you to track deliveries against purchase orders, ensuring all items are accounted for and match the original order.

Can this software integrate with other construction tools?

Yes! The software integrates seamlessly with accounting platforms like Xero, Sage, and QuickBooks.

How can I improve stock tracking across projects?

Implement a centralized stock ledger, reallocate costs to projects based on actual material use, and adopt real-time digital tools for better inventory control and cost tracking.

How can purchase order tracking improve WIP visibility ?

A digital purchase order system gives real-time visibility into committed costs, helping you accurately report work in progress (WIP). By aligning purchase orders with project budgets, you can see what’s been ordered, delivered, and invoiced — all before final costs hit your accounts. This leads to clearer financial management, better forecasting, and stronger project control.

What are the best practices for managing material purchase orders?

To manage material purchase orders effectively in construction, it's important to standardise your procurement process and ensure that all POs are linked to specific projects and budgets. Always include clear item descriptions, quantities, agreed pricing, and delivery expectations. Use a digital purchase order system to reduce manual errors and to keep a real-time record of what’s been ordered and delivered. Implement an approval workflow to ensure accountability, and make sure site teams are aligned with office staff. Finally, integrating your POs with job costing software provides full visibility of committed spend and helps avoid duplicate orders or overspending.

How do I choose between custom-built and commercial PO systems?

Custom-built systems offer flexibility but are time-consuming and error-prone. Commercial solutions like LiveCosts are quick to implement, scalable, and tailored for construction with automated features to improve efficiency.

What is the advantages of using construction procurement software ?

Digital procurement tools reduce material wastage by 15-30%, improve inventory control, and streamline procurement processes, leading to cost savings and better project cost management.

How can purchase order systems help with project cost control?

A good PO system tracks material costs accurately, integrates with job costing, and ensures timely deliveries, helping to reduce wastage, improve cost visibility, and avoid budget overruns. These FAQs are tailored to address the concerns and challenges that potential customers might face when considering purchase order software solutions. guide potential customers through the decision-making process.