LiveCosts

Construction Purchase Order Software

An Easy-to-Use Purchase Order System for Smarter Procurement

Simplify procurement, reduce errors, and gain control over construction costs with an intuitive purchase order system tailored for the industry.

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Client Success Stories

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"Construction Purchase Order Software: Streamline project cost management with LiveCosts. Features include open purchase order tracking, detailed progress reports, and a comprehensive materials catalogue, ensuring projects stay under budget and on track. Accessible on both desktop and mobile for improved efficiency in managing construction costs and supplier communication."

Contractors trust us to manage their purchase orders

"We switched from Xero Tracking Categories to LiveCosts for project cost management, and it’s made everything much simpler. Implementing POs has significantly improved cost tracking, providing better accuracy and control. This change has streamlined processes and made life easier for our accounts team, enhancing efficiency and overall project cost management."

Moiz Abdulkader

Jupiter Property Maintenance

"After COVID, we realized the need to track our projects more effectively. Discovering LiveCosts was a game-changer. It simplifies reporting and document creation, making processes seamless. We’ve never looked back—LiveCosts is an excellent tool that’s become an essential part of our workflow, helping us stay organized and efficient."

Ross Wardle

Vertex Displays

"We decided to modernise our cost management system with LiveCosts, and it’s been a fantastic experience. The team has been incredibly supportive during the transition, and the software is intuitive and reliable. It provides accurate, real-time insights that have improved our ability to manage costs effectively across all our projects."

Neil Marsh

Locksley Engineering
More Client Success Stories

Construction Purchase Order Software Made Simple

Purchase order software enhances project success for contractors by simplifying the creation, tracking, and management of purchase orders. It ensures accuracy, minimises errors, and provides real-time visibility into procurement, keeping project expenditures aligned with budgets. By integrating with job costing systems, it strengthens financial control, improves efficiency, and supports timely, informed decisions to keep project budgets on track.

Real-time tracking of purchase orders ensures that up to 90% of procurement aligns with budgets. (Source: Deloitte)

"Construction Purchase Order Software: LiveCosts interface showcasing open purchase orders with supplier details, delivery statuses (sent, delivered, part-delivered), and associated costs. An intuitive tool for tracking and managing construction expenses, streamlining purchase order workflows, and ensuring better financial control for construction projects."

Key Features of our Purchase Order Workflow

Simple Order Creation

Creating purchase orders for construction projects is quick and efficient with LiveCosts. Generate detailed orders with item descriptions, quantities, and pricing in just a few clicks. Whether for one-time or recurring needs, the intuitive interface allows for fast customisation, saving valuable time and effort.

 

  • Save time with quick and simple order creation.
  • Ensure accuracy with tailored templates
  • Stay organised with easy-to-track purchase orders.
"Construction Purchase Order Software: LiveCosts budget report showcasing project budgets, total costs, and under-budget status. A user-friendly tool for monitoring construction expenses, tracking financial performance, and ensuring projects stay within budget for improved cost control and decision-making."
"Screenshot of a budget report within construction invoice software, showing substructure, foundations, and concrete budgets with progress indicators, highlighting efficient financial tracking under budget."

Real-Time Cost Tracking

Get full visibility into project budgets with real-time cost tracking. Monitor purchase orders as they’re created and compare costs to budgets to avoid overspending. Actionable insights into spending trends and vendor pricing empower you to make better decisions, improving project profitability.

  • Avoid cost overruns with proactive monitoring.
  • Improve budgeting accuracy with real-time data.
  • Protect budgets with approvals

Manage Procurement On the Go

Stay connected with our mobile app, enabling procurement management from anywhere. Submit requisitions, generate purchase orders, and track costs in real time. With updates on order statuses and seamless communication, you’ll maintain control whether on-site or in the office.

  • Save time by managing procurement and requisitions on the go.
  • Stay informed with real-time updates and notifications.
  • Improve project efficiency with mobile-enabled workflows and seamless approvals.
Learn More about matching P/O's to Invoices
"A user-friendly interface of a Construction Purchase Order Software displayed on a screen, showcasing tools for managing purchase orders, tracking costs, and improving cost control on construction projects."

Connect your favorite accounting softwares

"Xero Logo: A blue circular background with the word 'Xero' written in white lowercase letters, representing the cloud-based accounting software."
"Sage Business Cloud Accounting Logo: Green 'Sage' text above grey words 'Business Cloud' and 'Accounting,' representing Sage's cloud-based accounting software solution."
"Sage 50 Logo: Green 'Sage' text followed by grey '50,' representing Sage's accounting software solution for small to medium-sized businesses."
"Intuit QuickBooks Logo: A green circle with white 'qb' initials, alongside black text 'Intuit QuickBooks,' representing the popular accounting software for businesses."

What are the Benefits of Purchase Order Software?

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Simplify procurement workflows with an intuitive interface

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Enhance project efficiency with integrated requisition and order tools

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Gain real-time visibility into project budgets and expenses

What Our Customers Say

“The most impactful part of LiveCosts for procurement is the ability to create and manage purchase orders in real time. With seamless tracking and reporting, we can instantly see how our spending aligns with project budgets, ensuring every decision is accurate and informed.”

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FAQ's

What is a construction purchase order?

A construction purchase order is a formal document used to request materials, equipment, or services from a vendor. It outlines quantities, pricing, and delivery details, ensuring clear communication between construction teams and suppliers.

Why are purchase orders important in construction?

Purchase orders provide a clear record of agreed costs, quantities, and timelines. They help avoid disputes, track committed costs, and ensure transparency in procurement.

Can this system handle purchase orders for multiple projects?

Yes! Our software allows you to manage purchase orders across multiple projects, ensuring each order is accurately allocated to the correct budget.

How does this software simplify the purchase order process?

The system automates the creation, tracking, and approval of purchase orders. With features like pre-filled templates and instant updates, it saves time and reduces manual errors.

Does this software help with tracking deliveries?

Absolutely. Our system allows you to track deliveries against purchase orders, ensuring all items are accounted for and match the original order.

Can this software integrate with other construction tools?

Yes! The software integrates seamlessly with accounting platforms like Xero, Sage, and QuickBooks, as well as other construction management tools.

How can I improve stock tracking across projects?

Implement a centralized stock ledger, reallocate costs to projects based on actual material use, and adopt real-time digital tools for better inventory control and cost tracking.

Why is material wastage an issue in construction projects?

Over-ordering, misallocation, and improper stock management often lead to material wastage. Using forecasting tools and tracking real-time material usage can significantly reduce waste and costs.

What are the best practices for managing material purchase orders?

Ensure detailed and accurate POs, monitor material usage, communicate clearly with suppliers, maintain centralized records, and use cost codes for precise expense tracking and financial control.

How do I choose between custom-built and commercial PO systems?

Custom-built systems offer flexibility but are time-consuming and error-prone. Commercial solutions like LiveCosts are quick to implement, scalable, and tailored for construction with automated features to improve efficiency.

What is the advantage of digital procurement in construction?

Digital procurement tools reduce material wastage by 15-30%, improve inventory control, and streamline procurement processes, leading to cost savings and better project cost management.

How can purchase order systems help with project cost control?

A good PO system tracks material costs accurately, integrates with project budgets, and ensures timely deliveries, helping to reduce wastage, improve cost visibility, and avoid budget overruns.

These FAQs are tailored to address the concerns and challenges that potential customers might face when considering purchase order software solutions.

guide potential customers through the decision-making process.

View More Resources

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The Ultimate guide to Construction Purchase Orders

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Purchase Requisition vs Purchase Order

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Check out our recent Purchase Order Webinar